A coaster exchange is a wonderful activity for a Quilt Guild, I should know, I just got home from one. It was very fun and we had a lot of participation. A few people did not participate but since other members brought extras, everyone went home with a set. We loved them all and adored watching people open theirs.
The first thing to do is announce the challenge. We announced ours a year in advance and would mention it probably once a month. We also posted a Pinterest link for coaster ideas.
Besides announcing the challenge you have to let everyone know that no one will feel sad or odd about their contribution. We announced that we would put a number on each set and draw a number to see who got it. Having a huge roll of tickets helped us.
Everyone put their coasters in the middle of the table and we put a number on each one. We threw the second half of the ticket into a bowl and everyone picked out a ticket. Our president went though the pile, calling out a number.
Whoever had that ticket, got that set. We all watched as they unwrapped them and smiled. We smiled and said nice things.
Here are the coasters I got. I LOVE THEM! I adore orange!
Plus I am the only one who got a little bag with their coasters and yes, I did feel special. I think I was the luckiest person there.
Everyone was amazed how all of the coasters were so different. We have very creative members and it showed. We went home knowing our tables would have protection and full.
Oh, did I forget to mention that we also had cookies? Yum!
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I wrote a post about making my coasters. You can read it here.