Keeping a fleet of company vehicles can be a great way to keep things moving, but only if the cars and trucks that are part of the fleet are well maintained. Here are some tips and tricks to help you take better care of your company cars.
If you don't have a smoking policy for your employees, you should still have one for your vehicles. Smoking in your company cars lowers their value and increases their depreciation, making them harder to re-sell. No matter how thoroughly you clean out the interior, it's nearly impossible to get rid of that smell. Make sure your employees aren't smoking when they're using the fleet vehicles. Offer them frequent smoke breaks if needed, but make sure nobody smokes cigarettes inside company cars.
Get The Drivers Involved
You don't have to be the only one responsible for maintaining your company fleet. Get your drivers involved. Establish a policy or a standard operating procedure that includes your drivers. Print up a daily or weekly inspection checklist to complete before the workday starts.
Protect Your Fleet From Rust
Rust is a problem, primarily if your fleet operates in areas that get lots of snow or might have their roads salted during the winter season. The undercarriage, wheel wells and fenders are all vulnerable to rust. Salt and other de-icing chemicals that are common during the winter make vehicles more susceptible to rust. While paint and factory rust prevention can help keep your company car running, it isn't the only thing you can do to keep rust at bay. Consider adding an undercarriage coating or a ceramic wax to keep your clear coat intact and your fleet safe from rust.
Keep up With Preventive Maintenance
Regular maintenance is the key to catching small problems before they become big ones, but you don't have to let minor issues develop. Regular inspections with a focus on preventive maintenance can identify trouble spots before they have a chance to manifest at all.
In addition to the checklist we mentioned above, decreasing your service intervals and using a professional maintenance service can keep your fleet running and prevent big problems from sidelining one or more of your vehicles.
Maintain a Fleet Use Policy
How many of your fleet vehicles do you use for things other than work during the week? Occasional side trips are one thing, but fleet vehicles should be primarily for work. To prevent those side trips from impacting your fleet, establish and maintain a fleet use policy, and require all your drivers to adhere to it.
That ties in with many of the other steps we've already listed. Maintaining your fleet is the responsibility of everyone who climbs into the driver's seat.
Keeping your fleet running takes more than just checking the oil now and then. Consistent maintenance and a comprehensive fleet use policy can protect your investment and help you get the most out of your fleet vehicles for many years to come.
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